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2014 program cover
Program
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[5.6 MB, 20 pgs.]

2014 GHSA Annual Meeting
Mapping out the Future:
Highway Safety after MAP-21

Grand Rapids, Michigan | September 6 - 10

Agenda & Presentations | Sponsors | Exhibitors

The 2014 GHSA Highway Safety Exhibition

2014 Annual Meeting Index Page

The GHSA Annual Meeting’s Highway Safety Exhibition features the latest highway safety-related products and services provided by private companies, nonprofit organizations, government and law enforcement agencies and many others. 2013 Annual Meeting Exhibitors

Exhibit Registration

The cost of exhibiting is $1,000 for members and $1,100 for nonmembers, with a $25 discount if you register online. Rent three or more booths and receive a 20 percent discount.

One complimentary meeting registration is included with the exhibit booth space. Additional staff must register and pay using the standard registration form and indicate they are an additional exhibitor registrant.

Register online or via fax or mail by July 31. Full payment must accompany registration for exhibit space. Major credit cards are accepted. Checks/money orders should be made payable to GHSA.

How to Register

First, view the Exhibit Hall Floor Plan to determine your top three booth choices and make a note of them.

GHSA offers three convenient ways to register.
Online registrations are preferred and receive a $25 discount.

  1. ONLINE at http://my.ghsa.org/calendar_day.asp?event=38&date=9/7/2014 ($25 discount)
    Members MUST login with their web account for the member discount. Contact Kara Macek with questions.
  2. FAX exhibit registration form PDF icon [1 MB, 1 pg.] to 202-789-0946
  3. MAIL exhibit registration form PDF icon [1 MB, 1 pg.] to address on form

Exhibitor Benefits

GHSA exhibitors have access to the country’s top highway safety officials. All exhibitors receive:

  • One complimentary Annual Meeting registration (permits one person to
    attend all meeting sessions, workshops and social functions)
  • Listing and description in GHSA’s online exhibit
  • Recognition in the Annual Meeting program
  • Special recognition during the Networking Reception

Exhibit Cancellation

Refunds (minus a $50 service fee) will be given if the cancellation request is made in writing on or before August 8. No refunds will be given after that date. Email cancellation requests to Denise Alston at dalston@ghsa.org.

Display Services

Each 10 x 10 exhibit booth consists of:

Exhibition Hours

Sunday, Sept. 7
11:00 a.m. – 2:00 p.m.
  Exhibits Set-up
3:00 p.m. – 5:00 p.m.
  Exhibits Open

Monday, Sept. 8
7:30 a.m. – 5:00 p.m.
  Exhibits Open
12:15 p.m. - 1:45 p.m.
  Exhibit Showcase &
  Buffet Luncheon

Tuesday, Sept. 9
7:30 a.m. – 12:00 p.m.
  Exhibits Open
2:00 p.m. – 4:00 p.m.
  Exhibits Teardown

Booth Assignments

The company’s first three choices for booth location should be indicated when registering. GHSA will make the final booth selections. GHSA Members and Associate Members will be given first priority.

Liability & Indemnification

The exhibitor must assume full responsibility and liability for losses, damages and claims arising from injury to personnel and damage to the exhibitor’s display, equipment or other property brought into the meeting facilities.

The exhibitor must indemnify and hold harmless the agents and employees of GHSA, Michigan Office of Highway Safety Planning, the Amway Grand Plaza and DeVos Place Convention Center and any other group affiliated with the GHSA Annual Meeting from any and all such losses, damages and claims.

By submitting the Exhibit Registration, the exhibitor is contracting with GHSA and agrees to follow all of the rules explained herein.

Please note that benefits of exhibiting and/or sponsoring at the GHSA Annual Meeting do not include use of GHSA’s logo.

Exhibitor Conduct

Exhibits that include audio-visual equipment or any noise-making machines may not disturb other exhibitors or their patrons. GHSA reserves the right to evict any exhibitor who, because of noise, conduct, method of operation or other distraction, detracts from the educational nature of the exhibit.

Should an eviction occur, the exhibitor forfeits all monies paid and will not be entitled to a refund. Exhibitors may not deface any part of the exhibit facility or hotel property. Nothing may be affixed to the exhibit facility or hotel property without the expressed permission of the official exhibit contractor and the hotel.

Any costs arising out of negligence will be the sole responsibility of the exhibitor. Exhibitors acknowledge that GHSA and the Amway Grand Plaza Hotel and DeVos Place Convention Center do not maintain insurance covering exhibitor property and that it is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance covering losses by the exhibitor.

Exhibitors acknowledge their responsibility under the Americans with Disabilities Act to make their booths accessible to persons with disabilities. The exhibitor agrees to indemnify and hold harmless GHSA, the hotel and exhibit company against costs, liability or damages arising out of or caused by exhibitor’s failure to comply with the Act.

Official Decorator

Art Craft Display, Inc. is the official exposition service contractor for the meeting.

The exhibitor kit (containing optional equipment forms, shipping instructions and additional forms for electrical, telecommunication and audio-visual services) is available online.

Go to http://www.artcraftdisplay.com
Click on: Exhibitor Kit (located in the upper right navigation bar)
Enter Event Code: 232552
Click on: Get Exhibitor Kit

If you do not have Internet access, Art Craft Display can fax or mail the kit. Call 616-791-8024 or 800-292-2033 to request.

ADVANCE ORDER DEADLINE IS 5:00 P.M., THURSDAY, AUGUST 28, 2014.

Instalation and Dismantlement

Installation and dismantlement of exhibits must occur during the times and on the dates specified in this brochure. Any booth not set or occupied by the close of the installation is subject to forfeiture and loss of refund to the vendor. No exhibit may be installed after the exhibit area opens to registrants or dismantled prior to close of the exhibit area on Tuesday, September 9th at noon. Exhibit tear-down is scheduled to take place from 2:00 p.m. – 4:00 p.m. on the 9th.

For more information about this exhibition, contact Denise Alston at 202-789-0942 x110 or dalston@ghsa.org.

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