Communications Coordinator

Position Type/Sector


This position supports the Chief of Communications & Branding in a shared service capacity. The Communications Coordinator manages organizational details including calendar management (arranging internal and external meetings); offers assistance on compiling and submitting expense reports; makes travel arrangements in line with organization policy; prepares team agendas, biographies, presentation materials, and other documents; and assists Communications team members with database management, production calendars and reports, and social media planning.


  • Manage scheduling for interdepartmental meetings
  • Serve as scheduler for Chief, Communications & Branding which includes maintaining member committee meeting schedules and weekly team meetings
  • Responsible for travel logistics and booking for department, when necessary
  • Support maintenance of content calendar for busy communications team to include tracking of announcements, releases, social media, associated branding images/videos, etc.
  • Support completion of team's expense reports and timecards to ensure on-time submission
  • Manage day-to-day operations including preparation for and participation in team meetings
  • Assist with meeting planning and execution of the DISCUS Public Affairs Committee and Diversity, Equity, and Inclusion meetings
  • Support compilation of analytics deck materials
  • Support database maintenance
  • Keeps team on track regarding deliverables
  • Support tracking of hours and related projects with an eye towards improving efficiencies
  • Backup support for:
    • daily media clips summary
    • media coverage tracking and maintaining media lists
    • social media postings

How to Apply

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