GHSA 2019 Annual Meeting Exhibit Registration

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Each year, the GHSA Annual Meeting's Highway Safety Exhibition features the latest highway safety-related products and services offered by private companies, nonprofit organizations, government and law enforcement agencies, and many others.

Exhibit Hall Floor Plan

Exhibition Schedule

Sunday, August 25

10:00 a.m. – 2:00 p.m. (Move In/Set Up)
5:30 p.m. – 7:00 p.m.

Monday, August 26

7:30 a.m. – 12:00 p.m.
1:45 p.m. – 5:15 p.m.

Tuesday, August 27

7:30 a.m. – 11:00 a.m.
11:00 a.m. – 5:00 p.m. (Tear Down/Move Out)

Exhibitor Benefits

  • Access to the country's top highway safety officials
  • One complimentary Annual Meeting registration (included in exhibit registration for person staffing the booth on-site)
  • Listing, logo and description in GHSA's online exhibit and mobile app
  • Listing in the Annual Meeting program/agenda

List of 2018 Exhibitors

Exhibit Registration

Each booth space costs $1,100 for GHSA State and Associate Members and $1,200 for nonmembers, with a $25 discount for online registrations with credit card payment. Discounted rates are offered for rentals of three or more booths. Contact GHSA for more information.

How to Register

GHSA offers two convenient ways to register:

  1. Online at my.ghsa.org for an automatic $25 discount (credit card payment only; login required for member rate)
  2. Mail completed form, with payment, to GHSA
    Download PDF registration form

Each exhibitor registration includes:

  • One 10’ x 10’ booth
  • 8’ back drape and 3’ side drapes
  • 6’ draped table w/ 2 chairs and wastebasket
  • 7” x 44” one-line identification sign*
  • On-site service center from set up to move out

* To reduce waste, the one-line booth ID sign is provided only to in-line booths that are 300 square feet or less. Booths larger than 300 square feet may request a booth ID sign.

Each booth purchase entitles you to one meeting registration. Any other individuals who will be staffing your exhibit booth must register and pay using the meeting registration form and indicate they are an additional exhibitor registrant where prompted.

Register by Friday, July 12. Full payment must accompany your registration. Major credit cards are accepted. Checks/money order should be made payable to GHSA.

Exhibit Cancellation

Refunds (minus a $50 service fee) will be given for cancellation requests made in writing on or before July 26. No refunds will be given after that date. Email cancellation requests to Stephanie Nguyen at snguyen@ghsa.org.

Booth Assignments

Indicate your top three choices when registering. Please note that booths 204-225 are reserved for Annual Meeting sponsors. Final booth selections are based on the order in which your registration is received, with priority given to Sponsors and GHSA State and Associate Members.

General Information

By submitting the Exhibit Registration, the exhibitor is contracting with GHSA and agrees to follow all of the rules explained herein. Please note that benefits of exhibiting at the GHSA Annual Meeting do not include use of GHSA’s logo without express written consent.

Official Decorator

Freeman is the official decorator/service contractor for the meeting. More information, including a complete exhibitor service manual will be sent to exhibitors following registration.

Liability & Indemnification

Freeman and Governors Highway Safety Association (GHSA) will defend, hold harmless, and indemnify its employees and agents, from and against any and all claims and against all liability costs and expenses, including attorney fees, resulting from claims of injury (including death) to persons or damages to property arising out of or resulting from the sole negligent or intentional acts of Freeman, GHSA or any other trade show service provider(s), exhibiting companies, employees, agents, attendees or invitees of any of them.

Exhibitor Conduct

Exhibits that include audio-visual equipment or any noise-making machines may not disturb other exhibitors or their patrons. GHSA reserves the right to evict any exhibitor who, because of noise, conduct, method of operation or other distraction, detracts from the educational nature of the exhibit.

Should an eviction occur, the exhibitor forfeits all monies paid and will not be entitled to a refund. Exhibitors may not deface any part of the exhibit facility or hotel property. Nothing may be affixed to the exhibit facility or hotel property without the expressed permission of the official exhibit contractor and the hotel.

Any costs arising out of negligence will be the sole responsibility of the exhibitor. Exhibitors acknowledge that GHSA and the Anaheim Marriott do not maintain insurance covering exhibitor property and that it is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance covering losses by the exhibitor.

Exhibitors acknowledge their responsibility under the Americans with Disabilities Act to make their booths accessible to persons with disabilities. The exhibitor agrees to indemnify and hold harmless GHSA, the hotel and exhibit company against costs, liability or damages arising out of or caused by exhibitor’s failure to comply with the Act.

Installation & Dismantlement

Installation and dismantlement of exhibits must occur during the times and on the dates specified. Any booth not set or occupied by the close of the installation is subject to forfeiture and loss of refund to the vendor. No exhibit may be installed after the exhibit area opens to registrants or dismantled prior to close of the exhibit area on Tuesday, August 27 at 11:00 a.m. Exhibit tear-down is scheduled to take place from 11:00 a.m. – 5:00 p.m. on August 27.

Questions About Exhibiting?

Contact Amadie Hart at 202-580-7933 or ahart@ghsa.org.