Administrative Coordinator

Summary

The administrative coordinator supports the organization’s headquarters office by performing a variety of office management, clerical, program support and administrative tasks. This position provides quality services to support the needs of the team and membership as the Alliance strives to implement the organizations strategic initiatives.

Essential Job Functions

The following list of duties is not exhaustive. CVSA may also outline additional responsibilities that are not included in this job description.

• Responsible for providing general office and administrative support for the organization
• Responsible for answering the main telephone line and managing the organization’s voicemail and email
• Responsible for coordinate incoming and outgoing mail and shipments
• Responsible for tracking program product inventory and order fulfillment
• Responsible for maintaining a clean and presentable office environment
• Responsible for ordering office supplies, as necessary
• Responsible for troubleshooting issues with office equipment and schedule maintenance, as required
• Responsible for managing the office calendar and assist with planning office events
• Responsible for reviewing and distributing timesheets for completion
• Responsible for coordinating activities with building management
• Responsible for maintaining positive working relationships with internal and external stakeholders
• Serve as the initial point of contact for all visitors
• Support CVSA Board of Directors by taking minutes for all meetings
• Assist with finance and accounting by performing basic bookkeeping and accounting activities
• Assist with grant documentation assembly and submission
• Attend and support CVSA meetings and events, as required

How to Apply

Click here for more information. To apply, send your cover letter, resume and salary recommendation to hr@cvsa.org.