Administrative Coordinator, Communications

Job Status
Position Type/Sector


This position supports the Chief of Communications & Branding in a shared service capacity, supporting both and the Distilled Spirits Council of the United States (DISCUS). The Administrative Coordinator manages organizational details including calendar management (arranging internal and external meetings); compiles and submits expense reports and invoices; makes travel arrangements; prepares team agendas, biographies, presentation materials, and other documents; and assists team members with database management, production calendars and reports, and social media planning.


  • Manage scheduling for interdepartmental meetings
  • Serve as scheduler for Chief, Communications & Branding which includes maintaining member committee meeting schedules and weekly team meetings
  • Responsible for travel logistics and booking for department
  • Support maintenance of content calendar for busy communications team to include tracking of announcements, releases, social media, associated branding images/videos, etc.
  • Support invoice processing and expense report submissions using Concur
  • Tracks departmental spending using Excel
  • Assist with meeting planning, execution and minutes for the DISCUS Public Affairs Committee and Diversity, Equity, and Inclusion Committee meetings
  • Support compilation of analytics report using Google Analytics (training provided)
  • Support database maintenance
  • Backup support for: daily media clips summary, media coverage tracking and maintaining media lists, social media postings
  • Other duties as assigned

How to Apply

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