SHSO Administration Tools

GHSA Policies and Procedures Manual

Updated May 2017. Additions have been underlined for ease of identification.

Best practice requires that the State Highway Safety Offices (SHSOs) have in place a current policies and procedures manual which documents standard operating procedures and the management of the traffic safety program.

The purpose of this sample manual is to establish consistent program and project management procedures for staff and sub-grantees to guide the administration of the states' traffic safety program in compliance with U.S. DOT, NHTSA regulations.

Guidance for Developing Highway Safety Plans

Updated May 2017

This document is intended to help State Highway Safety Offices develop their federally required annual Highway Safety Plans (HSPs).

It was most recently revised in May 2017. This revision incorporates the most recent guidance provided by NHTSA in a April 2017 webinar. The provisions of the May 23, 2016, Interim Final Rule (IFR) applicable to FY18 and beyond have been included. The yellow highlighted sections are those which contain additions or modifications from the previous revision in March 2016.

Management Review (MR) Materials

Additional MR materials are available exclusively to members. Log in to my.ghsa.org and click on Members Only, then Management Review Materials on the left side navigation.

MR and Deadline Reminder Table

Updated Dec. 2016

This table can assist states in: tracking key Management Review Elements; identifying important deadlines; and identifying best practices related to the Highway Safety Plan, monitoring and grant management.

Monitoring Advisory

Updated May 2017

State Highway Safety Offices (SHSOs) implement behavioral highway safety programs with federal grant funds largely by sub-allocating funding to other state and local agencies and nonprofits. SHSOs must monitor these grants to ensure that subrecipients are spending their funds in the manner intended.

MAP-21 and FAST Act Maintenance of Effort (MOE) Advisory

Updated May 2017

This document provides advice regarding the annual calculation of maintenance of effort (MOE) required of the states to qualify for three of the Section 405 grant programs. The Advisory is based upon the official NHTSA Guidance and includes examples from three states.

Each state is responsible for calculating their MOE in a manner which they believe meets the statutory requirement using their best available information.

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